What should be done to a temporary hand receipt after equipment is returned?

What should be done to a temporary hand receipt after equipment is returned?

• A. Destroy both copies
• B. Archive copies for 1 year
• C. Return copies to the unit files
• D. FAX to property accountability

Answer: (A)

Temporary hand receipts are used to track property issued on a temporary basis and are closed once the equipment is returned and accountability is reconciled. After the item is back in stock and the records reflect that it is no longer issued, the temporary hand receipt has served its purpose and should be destroyed to prevent duplicate records or confusion about ongoing accountability. Destroying both copies ensures there’s no lingering document that could be interpreted as still governing the item. Archiving, returning to unit files, or sending copies to property accountability would imply the record remains active, which is not the correct closure action.

Temporary hand receipts are used to track property issued on a temporary basis and are closed once the equipment is returned and accountability is reconciled. After the item is back in stock and the records reflect that it is no longer issued, the temporary hand receipt has served its purpose and should be destroyed to prevent duplicate records or confusion about ongoing accountability. Destroying both copies ensures there’s no lingering document that could be interpreted as still governing the item. Archiving, returning to unit files, or sending copies to property accountability would imply the record remains active, which is not the correct closure action.